E-Invoice Structure

Use this session to review and document the list of e-invoice fields along with their respective structures, data sources and determine their mandatory status.

Supplier Information

		Source From	Mandatory (M) / Optional (O)
1.0	Supplier Information
1.1	Supplier's Name	Supplier Information from Portal	M
1.2	Supplier's TIN	Supplier Information from Portal	M
1.3	Supplier's Registration	Supplier Information from Portal	M
1.4	Supplier's SST Registration Number	Supplier Information from Portal	M if Applicable
1.5	Supplier's Tourism Tax Registration Number	Supplier Information from Portal	M if Applicable
1.6	Supplier's e-mail	Supplier Information from Portal	O
1.7	MSIC	Supplier Information from Portal	M
1.8	Supplier's Business Activity Description	Supplier Information from Portal	M
1.9	Supplier's Address
1.9.1	Address Line 0	Supplier Information from Portal	M
1.9.2	Address Line 1	Supplier Information from Portal	O
1.9.3	Address Line 2	Supplier Information from Portal	O
1.9.4	Postal Zone	Supplier Information from Portal	O
1.9.5	City Name	Supplier Information from Portal	M
1.9.6	State	Supplier Information from Portal	M
1.9.7	Country	Supplier Information from Portal	M
1.10	Supplier's Contact Number	Supplier Information from Portal	M

Buyer Information

		Source From	Mandatory (M) / Optional (O)
2.0	Buyer Information
2.1	Buyer's Name	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M
2.2	Buyer's TIN	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M
2.3	Buyer's Registration	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M
2.4	Buyer's SST Registration Number	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M if Applicable
2.5	Buyer's e-mail	Based on Invoice's billing BP to retrieve Buyer Information from Portal	O
2.6	Buyer's Address
2.6.1	Address Line 0	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M
2.6.2	Address Line 1	Based on Invoice's billing BP to retrieve Buyer Information from Portal	O
2.6.3	Address Line 2	Based on Invoice's billing BP to retrieve Buyer Information from Portal	O
2.6.4	Postal Zone	Based on Invoice's billing BP to retrieve Buyer Information from Portal	O
2.6.5	City Name	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M
2.6.6	State	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M
2.6.7	Country	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M
2.7	Buyer's Contact Number	Based on Invoice's billing BP to retrieve Buyer Information from Portal	M

Invoice Header Details

		Source From	Mandatory (M) / Optional (O)
3.0	Invoice Header Details
3.1	e-Invoice Version	Empty and auto fill-in in Portal	M
3.2	e-Invoice Type	Empty and auto fill-in in Portal	M
3.3	e-Invoice Code/Number	Invoice's number	M
3.4	Original e-Invoice Reference Number	Applicable for CN Original e-invoice UID	M for CN
3.5	e-invoice Date	Empty and auto fill-in in Portal	M
3.6	e-Invoice Time	Empty and auto fill-in in Portal	M
3.7	Issuer's Digital Signature	Empty and auto fill-in in Portal	M
3.8	Invoice Currency Code	Invoice's currency code and map to the table data defined by LHDN	M
3.9	Currency Exchange Rate	Invoice's exchange rate	M if Applicable
3.10	Frequency of Billing	Default as empty	O
3.11	Billing Period Start Date	Default as empty	O
3.12	Billing Period End Date	Default as empty	O
3.13	Payment Mode	Invoice's payment method and map to the table data defined by LHDN	O
3.14	Supplier's Bank Account Number	Supplier Information from Portal	O
3.15	Payment Terms	Invoice's payment term	O
3.16	Prepayment Amount	Default as empty	O
3.17	Prepayment Date	Default as empty	O
3.18	Prepayment Time	Default as empty	O
3.19	Prepayment Reference Number	Default as empty	O
3.20	Bill Reference Number	Default as empty	O
3.21	Total Excluding Tax(Invoice Level)	Invoice's header amount exclude tax	M
3.22	Total Including Tax	Invoice's header amount include tax	M
3.23	Total Payable Amount	Auto calculate by Portal	M
3.24	Total Net Amount	Auto calculate by Portal	O
3.25	Total Discount Value	Auto calculate by Portal	O
3.26	Total Fee / Charge Amount	Default as empty	O
3.27	Total Tax Amount	Invoice's header tax amount	M
3.28	Rounding Amount	Auto calculate by Portal	O
3.29	Total Taxable Amount Per Tax Type	Auto calculate by Portal	O
3.30	Total Tax Amount Per Tax Type	Auto calculate by Portal	M
3.31	Detail of Tax Exemption(Invoice Level)	Invoice's tax exemption certificate	M if Applicable
3.32	Amount Exempted from Tax (Invoice level)	Invoice's tax exemption amount	M if Applicable
3.33	Tax Type(Invoice Level)	Invoice's tax code and map to the table data defined by LHDN	M
3.34	Invoice Additional Discount Amount	Default as empty	O
3.35	Invoice Additional Fee Amount	Default as empty	O

Invoice Line Details

		Source From	Mandatory (M) / Optional (O)
4.0	Invoice Line Details
4.1	Classification	Invoice's item classification and map to the table data defined by LHDN	M
4.2	Description of Product or Service	Invoice's line item description or line description	M
4.3	Unit Price	Invoice's line unit price	M
4.4	Tax Type(Line Level)	Invoice's line tax code and map to the table data defined by LHDN	M
4.5	Tax Rate	Invoice's line tax rate Certain scenario user need to manually insert in Portal	M if Applicable
4.6	Tax Amount	Invoice's line tax amount	M
4.7	Details of Tax Exemption(Line Level)	Invoice's line tax exemption certificate	M if Applicable
4.8	Amount Exempted from Tax (Line level)	Invoice's line tax exemption amount	M if Applicable
4.9	Subtotal	Invoice's line amount exclude discount tax	M
4.10	Total Excluding Tax(Line Level)	Invoice's line amount exclude tax	M
4.11	Quantity	Invoice's line quantity	O
4.12	Measurement	Invoice's line quantities unit of measure and map to the table data defined by LHDN	O
4.13	Discount Rate	Invoice's line discount rate	O
4.14	Discount Amount	Invoice's line discount amount	O
4.15	Fee/ Charge Rate	Default as empty	O
4.16	Fee/ Charge Amount	Default as empty	O
4.17	Product Tariff Code (for import & export)	HS code in Item	O
4.18	Country of Origin (for import & export)	Seller country	O

Additional Mandatory Fields

		Source From	Mandatory (M) / Optional (O)
5.0	Additional Mandatory Fields
5.1	Goods Shipped to a different Recipient and/or address
5.1.1	Shipping Recipient's Name	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	M if Applicable
5.1.2	Shipping Recipient's Address
5.1.2.1	Address Line 0	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	M if Applicable
5.1.2.2	Address Line 1	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	O
5.1.2.3	Address Line 2	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	O
5.1.2.4	Postal Zone	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	O
5.1.2.5	City Name	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	M if Applicable
5.1.2.6	State	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	M if Applicable
5.1.2.7	Country	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	M if Applicable
5.1.3	Shipping Recipient's TIN	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	M if Applicable
5.1.4	Shipping Recipient's Registration Number	Based on Invoice's Ship to BP to retrieve Buyer Information from Portal	M if Applicable
5.2	Applicable to import and export of goods
5.2.1	Reference Number of Custom Form No 1, 9, etc	Manual entry in Portal if applicable	M if Applicable
5.2.2	Incoterm	Invoice's delivery term	M if Applicable
5.2.3	Free Trade Agreement (FTA) information	Manual entry in Portal if applicable	O
5.2.4	Authorisation Number for Certified Exporter	Manual entry in Portal if applicable	O
5.2.5	Reference Number of Custom Form No 2	Manual entry in Portal if applicable	O
5.2.6	Detail of other charges	Manual entry in Portal if applicable	O