Central Invoicing

Invoices will be synchronized to the Portal when Invoice header status in Infor ERP reaches "Printed".

	Auto-Submission to LHDN	No Auto-Submission to LHDN
Condition	The invoice is a local sales invoice.	The invoice is an export sales invoice.
Action	The invoice will be synced to the Portal and automatically submitted E-Invoice to LHDN.	The invoice will be synced to the Portal but will not be automatically submitted E-Invoice to LHDN.

Manual Sales Invoice

Mandatory Fields:

1. Before saving a Manual Sales Invoice Line, either the Item Code or the Description must be filled in.
2. If both the Item Code and the Decription fields are empty, the invoice line will not be allowed to be saved.

Classification Logic:

1. If the Item Code is provided, the Classification will be based on the item Classification mapping logic.

2. If the Item Code is not provided but the Description is filled in, the Classification will be based on ledger code mapped to the classification code.

   The ledger code is obtained as follows:

   a. With ledger code entered in Manual Sales Invoice.

   b. Without ledger code entered in Manual Sales Invoice, the ledger code will be determined by the mapping scheme logic in Infor ERP.

Key Considerations on Manual Sales Invoice

Users must ensure that manual sales invoices cannot combine a disbursement invoice with a non-disbursement invoice during invoice creation in Infor ERP.

Finance Sales Invoice and Self-Billed

To sync a purchase invoice to the portal, it must meet the following conditions:

1. For purchase invoices / credit note linked to purchase orders, the invoice status must be approved, and the batch status must be Finalized.
2. For purchase invoices / credit note not linked to purchase orders, the batch status must be Finalized.

If the combination status of the invoice does not meet the criteria specified above, the invoice data will not be sync to the Portal.

To manual define Tax Rate in Portal

If any of the following conditions are met, the line tax rate field will be empty and users are required to manually define it in the Portal.

1. For purchase invoices / credit note linked to purchase orders.
2. For purchase invoices / credit note not linked to purchase orders, with tax maintain in Invoice Header in Infor ERP.
3. For finance sales invoice / credit note, with tax maintain in Invoice Header in Infor ERP.

In the Portal, if the total tax amount from the invoice lines does not match the tax amount specified in the invoice header, the invoice will not be submitted to the LHDN.

Users are required to manually correct the tax rate at the invoice line level to resolve this discrepancy before submission. Subsequently, the Portal will submit the E-invoice with a scheduled time.

Export Invoices/Credit Note & Self-Billed Import Invoices/Credit Note

Upon synchronization of the self-billed invoices / credit note to the Portal, users have the option to manually input the following field:

1. Ref No of Customs form No 1, 9, etc

2. Details of other charges

Upon synchronization of the export invoices / credit note to the Portal, users have the option to manually input the following fields:

1. Free Trade Agreement (FTA)

2. Authorization Number for Certified Exporter

3. Ref Number of Custom Form 2

4. Details of other charges

E-Invoice Consolidation

Consolidation function is only applicable to:

1. Invoice.

Consolidation function is not applicable to:

1. Credit notes.
2. Self-billed purchase invoices/credit notes.
3. Export sales invoices/credit notes.

Conditions:

1. If the Consolidation checkbox is set to "Clear" in Parameters:

a. All Invoices will be submitted E-invoices individually.

b. The consolidate checkbox function is disabled in the Buyer Company.

c. The Consolidate Category Master Data is disabled.

2. If the Consolidation checkbox is set to "Selected" in Parameters:

a. The consolidate checkbox function is enabled for user configuration in the Buyer Company.

b. The Consolidate Category Master Data is enabled for user configuration.

c. The E-invoice consolidation function is activated based on the following criteria:

• Defined consolidation criteria in the Consolidation Category Master Data in Portal.

• Only invoices with currency "MYR" are eligible.

• Consolidated E-invoicing will be categorized by different Tax Types.

Note

In the portal, users can deselect the consolidate checkbox in each invoice, allowing users to submit the E-Invoice individually to LHDN.

Consolidated E-Invoice Cut-off Date:

1. Monthly basis with a cut-off at the end of each month.

2. The portal automatically submits Consolidated E-Invoice at 00:00:01 on the second calendar date following the cut-off.

3. However, if any invoice fails internal validation, the portal will not automatically submit any invoices. In such cases, while the portal will consolidate the passed invoices without auto submission, users must manually perform the submission for all invoices (including passed invoices and invoices failed validation) on or before the 4th calendar day.

4. Backdated invoices from the previous month are not allowed after the correction period cut-off at 23:59:59 on the first calendar date of the new month.

Disbursement Invoice

A Disbursement checkbox is use to determine the Disbursement Invoice

1. The Disbursement checkbox is located in the header section of the Manual Sales Invoice Session within Infor ERP.
2. Initially, the Disbursement checkbox is defaulted to "Clear", users are allow to "Select" the checkbox manually.

Conditions:

1. If the checkbox is "Selected", invoices generated from the Manual Sales Invoice session will be sync to the Portal without submission to LHDN. These invoices will be marked as disbursement invoices in Portal.
2. If the checkbox is "Clear", invoices generated from the Manual Sales Invoice session will be sync to the Portal and submitted e-invoice to LHDN.

When the Disbursement checkbox is "Selected" during Line Insert:

1. Disbursement checkbox will switch to "Clear", if certain conditions occur during line insertion:

   a. If the item code inserted belongs to an inventory item (item type = "Manufactured" or "Purchased").

   b. If multiple lines are inserted and at least one item code belongs to an inventory item.

2. The Disbursement checkbox will remain "Selected", if certain conditions occur during line insertion:

   a. if multiple lines are inserted and none of the inserted item codes belong to inventory items (item type = "Manufactured" or "Purchased").

   b. if multiple lines are inserted and all lines are inserted without item codes.

Key Considerations on Manual Sales Invoice

Users must ensure that manual sales invoices cannot combine a disbursement invoice with a non-disbursement invoice during invoice creation in Infor ERP.

Cancellation

Cancellation is only applicable to:

1. Sales Invoices

2. Self-Billed Purchase Invoices

3. Sales Credit Note

4. Self-Billed Purchase Credit Note

Cancellation is not applicable to:

1. Consolidated invoices

Note

The portal will display an error message if the cancellation fails.

Sales Invoice/Self-Billed Purchase Invoice

Cancellation is only allow if the sales invoice or self-billed purchase invoice has been validated by LHDN and the original e-Invoice reference number is available in the Portal.

A Credit Note (CN) will be automatically created in Infor ERP when the cancellation is initiated in the portal.

During cancellation, users are required to fill out the following fields:

For Sales Invoice:

• with/without receipt
• SOR Order Type
• Sales Office
• Manual ID
• Order Series
• Return Reason

For Self-billed purchase invoice:

with/without shipment Purchase Order Type Transaction Type Purchase Office Order Series Return Reason Ledger A/C Dim1 Dim2 Dim3

Dim4 Dim5 Dim6 Dim7 Dim8 Dim9 Dim10 Dim11 Dim12

Sales Credit Note / Self-Billed Purchase Credit Note

Cancellation is only allow if the sales credit note or self-billed purchase credit note has been validated by LHDN and the original e-Invoice reference number is available in the Portal.

A Credit Note (CN) or Invoice will be automatically created in Infor ERP when the cancellation is initiated in the portal.

During cancellation, users are required to fill out the following fields:

For Sales Credit Note:

• with/without receipt
• with/without shipment
• Scale
• SOR Order Type
• Sales Office
• Return Reason
• Order Series
• Transaction Type
• Manual ID

For Self-Billed Credit Note:

with/without receipts with/without shipment Purchase Order Type Transaction Type Purchase Office Order Series Return Reason Ledger A/C Dim1 Dim2

Dim3 Dim4 Dim5 Dim6 Dim7 Dim8 Dim9 Dim10 Dim11 Dim12

Key Considerations on E-Invoicing

1. User must ensure that ONLY a single delivery term is use in a single invoice.

2. Portal will only take the delivery term from the first invoice line.

3. Users are required to perform finalization on a daily basis.